Executive Assistant – Governance Secretariat (NATO)

About the role

The Governance Secretariat for NATO requires a meticulous Executive Assistant to ensure that policies, doctrine, technical and assurance documents are current, searchable, and compliant. You will support senior officials, manage knowledge portals, and guarantee that meetings and actions are documented and followed up accurately.

Key responsibilities

• Maintain information and knowledge portals, overseeing content currency, taxonomy, metadata standards and article lifecycles.
• Provide full document management for doctrine, policy, technical, security, assurance and process documents, including formal communications.
• Record meeting discussions, organise captured information and deliver polished draft minutes for review.
• Support conferences and executive meetings, coordinating secure communication with external attendees.
• Run end‑to‑end logistics: build agendas, track action items and keep stakeholders informed.
• Report on secretariat activities, keeping indicators and executive summaries up to date.

Required profile

• Higher vocational training in a relevant discipline with at least four years of related experience, or secondary qualification with six years.
• Strong verbal and written communication skills.
• Exceptional attention to detail and ability to catch errors.
• Experience in an international environment with both military and civilian elements.
• Composure under shifting priorities and unexpected issues.
• Ability to juggle multiple tasks, prioritize and meet deadlines.
• Three years or more in a defence or multinational setting is strongly desirable.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft SharePoint
• Awareness of ITIL foundation practices