Assistant Manager EU Affairs

About the role

As an Assistant Manager EU Affairs you will support the Director and Global SVP in the Brussels office, handling executive assistance, office administration and event coordination. You will ensure smooth operations and effective communication with EU stakeholders while contributing to IATA’s mission of safer, smarter and more sustainable aviation.

Key responsibilities

• Manage external meeting requests, schedule appointments and coordinate travel, visas and itineraries for senior leadership.
• Process expense claims, track budgets and handle invoice processing for administrative and operational costs.
• Oversee daily office operations, including supplies, correspondence, mail, and facilities management.
• Serve as primary contact for landlords, building management and service providers, ensuring health‑and‑safety compliance.
• Plan and execute internal meetings, workshops and external events, handling logistics, catering and venue arrangements.
• Prepare training materials for approximately eight IATA trainings per year.

Required profile

• Proven experience in administrative support or a related field.
• Strong attention to detail and ability to manage multiple priorities.
• Fluent in English and French with excellent communication skills.
• Initiative, creativity in problem‑solving and ability to work independently.
• Knowledge of EU policymaking and European institutions is a plus.

What we offer

• Access to over 30,000 training courses and continuous learning opportunities.
• Flexible work options including remote, hybrid and a generous “work from abroad” policy.
• Family‑friendly policies, equal pay certification and support for diversity, equity and inclusion.
• Paid time off for volunteering, community involvement and a birthday off.
• Supportive office environment with modern facilities and health‑and‑safety standards.