Secretary to Executive Committee

About the role

We are seeking a motivated, service‑oriented Secretary to support the three members of our Executive Committee. This position provides full ownership of administrative and organisational tasks, allowing senior leaders to focus on strategic priorities while offering a valuable learning environment for a recent graduate or early‑career professional.

Key responsibilities

• Manage calendars, coordinate agendas and schedule meetings, handling logistics, rooms, invitations and materials.
• Organise business travel, including flights, hotels and itineraries, and adapt to last‑minute changes.
• Prepare documents in advance, take structured minutes for key meetings (e.g., European Works Council), and ensure timely distribution.
• Draft and format presentations, reports and other documents, maintaining professional quality and consistency.
• Provide administrative support for leadership meetings, events and trainings.
• Offer ad‑hoc assistance to HQ departments at the request of the Executive Committee to ensure smooth execution of initiatives.

Required profile

• Young graduate or candidate with a first experience in a secretarial, office‑assistant or similar role.
• Strong organisational abilities, comfortable managing multiple tasks and fast‑changing priorities.
• Excellent service mindset, reliability and willingness to support others.
• Highly flexible, adaptable and responsive in a changing environment.
• Proactive anticipation of needs and eagerness to learn.
• Professional demeanor when interacting with senior stakeholders.

Required skills

• Proficient with Microsoft Outlook.
• Proficient with Microsoft Word.
• Proficient with Microsoft Excel.
• Proficient with Microsoft PowerPoint.