Senior Executive Assistant – Luxembourg

About the role

The European Investment Bank is seeking a (Senior) Executive Assistant to support the Director of the Partnership for Impact Department at its Luxembourg headquarters. The role is full‑time, permanent and requires regular on‑site presence, offering the chance to work in a highly international environment.

Key responsibilities

• Act as the primary point of contact for the Director on confidential and complex matters.
• Manage and prioritize the Director’s agenda, schedule appointments, organise meetings and professional trips.
• Screen, prioritize and follow up on incoming correspondence, ensuring timely and high‑quality responses.
• Prepare briefings, notes, correspondence and presentations in line with internal procedures.
• Facilitate information flow within the department and with external partners, including EU institutions and donors.
• Support the planning, coordination and follow‑up of department‑level meetings, monitoring action points and deadlines.
• Maintain Teams and SharePoint spaces for document management and collaboration.
• Identify and propose process improvements to enhance administrative efficiency.

Required profile

• Secondary education plus a two‑year certification in secretarial studies, business administration or a related field, or equivalent experience.
• Minimum five years of experience as an executive assistant supporting senior management in a complex organisational setting.
• Proven ability to handle strictly confidential information with discretion.
• Strong understanding of institutional or corporate environments and the capacity to anticipate needs.

Required skills

• Proficiency with Microsoft Teams.
• Proficiency with SharePoint.

What we offer

• Permanent contract with grade 2/3 position.
• Relocation support.
• Opportunity to work in a multicultural, international bank.