Executive Assistant – Private Wealth & Investment Office

About the role

Join a sophisticated private investment office supporting senior leadership across wealth management, corporate governance, and family office operations. As the trusted operations hub, you will ensure seamless execution of executive priorities in a high‑touch, confidential environment.

Key responsibilities

• Manage executive calendars, schedule and coordinate internal and external meetings, and track action items.
• Plan complex international travel itineraries, including flights, rail, accommodation, and contingency arrangements.
• Draft and handle professional correspondence in French and English, and liaise with internal teams, advisors, and service providers.
• Prepare investment dossiers, support board and governance meetings, and maintain documentation for decision‑making.
• Oversee executive events, hospitality, and personal affairs such as expense tracking, insurance, medical appointments, and family logistics.
• Coordinate office logistics, IT equipment, driver services, and maintain confidential archival systems.

Required profile

• Proven experience as an executive assistant or office manager supporting C‑suite or family office environments.
• Exceptional organizational skills, discretion, and ability to manage multiple competing priorities.
• Fluency in French and professional English; additional languages a plus.
• Proactive problem‑solving mindset with minimal supervision.
• Valid driver’s license (bonus) and willingness to adapt to dynamic travel demands.

Required skills

• Calendar management systems
• CRM platforms
• Microsoft Office suite
• Travel and expense management tools

What we offer

• Competitive compensation reflecting seniority and sensitivity of the role.
• Flexible working arrangements and professional development opportunities.
• Comprehensive benefits including health insurance, meal vouchers, and aligned leave policies.
• Collaborative, respectful culture with exposure to high‑level business and investment operations.