Executive Assistant – Private Wealth & Investment Office

About the role

As the operational hub for a sophisticated private investment office, you will support senior leadership across wealth management, corporate governance, and family office functions. You will manage complex calendars, international travel, and sensitive correspondence while ensuring flawless execution of board meetings and personal affairs.

Key responsibilities

• Organise and optimise executive calendars, schedule internal and external meetings, and track action items.
• Plan and execute complex travel itineraries across Europe and beyond, handling logistics and contingencies.
• Draft and manage professional communications in French and English with internal teams and external partners.
• Prepare investment dossiers, coordinate board and ad‑hoc meetings, and manage governance documentation.
• Oversee executive events, hospitality, and high‑level visitor reception.
• Handle expense tracking, invoice verification, vendor payments, and liaison with financial advisors.

Required profile

• Proven experience as an executive assistant or office manager supporting C‑suite or family office executives.
• Exceptional organisational skills, discretion, and ability to manage competing priorities.
• Fluency in French and professional English; additional languages a plus.
• Proactive problem‑solver who can work independently with minimal supervision.

Required skills

• Proficiency with calendar management systems.
• Experience using CRM platforms.
• Advanced Microsoft Office skills.
• Travel and expense management tools.

What we offer

• Competitive compensation reflecting seniority and sensitivity of the role.
• Flexible working arrangements and professional development opportunities.
• Comprehensive benefits including health insurance, meal vouchers, and generous leave.
• A collaborative, respectful culture within an internationally respected organisation.