Secretary Contract Agent (FGII) – EU External Action Service

About the role

The European External Action Service (EEAS) is seeking a Secretary Contract Agent (FGII) to join the CIVOPSHQ.3 Division at its Brussels headquarters. The successful candidate will provide direct administrative assistance to the Head and Deputy Head of the Division, supporting the personnel policy and recruitment processes for civilian CSDP missions.

Key responsibilities

• Assist the Head and Deputy Head with daily administrative tasks, scheduling, and correspondence.
• Maintain and update the Goalkeeper and CiMA databases used for personnel management.
• Support the selection, recruitment, and placement of international experts for CSDP missions.
• Coordinate HR‑related activities with EU Member States and promote gender balance among experts.
• Prepare reports and documentation related to personnel policy and mission staffing.

Required profile

• Relevant experience in administrative or secretarial roles within an international or public‑sector environment.
• Strong organisational skills and ability to handle confidential information.
• Excellent written and spoken English; knowledge of additional EU languages is an asset.
• Familiarity with EU institutions and the Common Security and Defence Policy (CSDP) is advantageous.

Required skills

• Goalkeeper database
• CiMA database

What we offer

• Opportunity to work at the heart of EU diplomatic service.
• Professional development within a multicultural, international environment.
• Contribution to European security and defence initiatives.