Executive Assistant to Chief Customers, Markets and Systems

About the role

Join a leading player in Belgium's energy sector as an Executive Assistant supporting the Chief of Customers, Markets and Systems (CO CMS) at Elia Transmission Belgium. You will work autonomously, handling confidential information and acting as the central hub between the CO CMS, internal teams, and external partners.

Key responsibilities

• Proactively manage the CO CMS’s agenda, including appointments, meetings, seminars, and business trips.
• Organise and prepare internal and external meetings, collect and review required documentation.
• Serve as the primary point of contact between the CO CMS and internal departments or external stakeholders, ensuring timely follow‑up.
• Handle all incoming and outgoing correspondence (emails, letters, etc.).
• Administer expenses and logistical matters related to the CO CMS.
• Maintain and update professional and personal contact information.
• Coordinate business travel and liaise with external suppliers and service providers.
• Act as secretary to the CMS Core Team, tracking action points and follow‑ups.
• Support department budget management, including expense tracking and invoice verification.
• Represent the company’s values consistently and professionally.

Required profile

• Bachelor’s degree in Office Management, Languages, Legal Practice, or equivalent experience.
• Fluent in French, Dutch, and English (spoken and written); German is a plus.
• 5 to 10 years of experience in a similar executive assistant or senior administrative role.

Required skills