Senior Executive Assistant – Asset Servicing (EMEA)

About the role

We are looking for a Senior Executive Assistant to support the Pod Lead of Asset Servicing BBDI (EMEA). The role is based in Amsterdam or Brussels and provides high‑quality, proactive assistance in a fast‑paced, global environment.

Key responsibilities

• Own and manage complex, rapidly changing calendars across EMEA, US and APAC time zones, including priority setting and conflict resolution.
• Prepare daily briefs, itineraries, and priority action lists; coordinate travel, visas, accommodations and detailed agendas.
• Schedule and orchestrate high‑stakes meetings, prepare agendas, pre‑reads, minutes and action trackers, and follow through to closure.
• Draft, edit and distribute executive communications such as updates, announcements and town‑hall materials while maintaining confidentiality.
• Coordinate client visits, local events and venue logistics; support end‑to‑end event planning for town halls and internal forums.
• Maintain document repositories, shared drives and knowledge bases for segment continuity.
• Support cross‑functional initiatives, manage timelines, inputs and approvals, and partner with finance, HR and operations on ad‑hoc requests.
• Ensure compliance with internal policies, maintain audit‑ready records and control documentation.

Required profile

• 5+ years supporting senior leaders (MD/Senior Director level) in financial services or asset servicing.
• Strong familiarity with EMEA business environments and multi‑country leadership support.
• Proven ability to manage complex calendars, travel, events and executive communications.
• Excellent discretion, client‑focused mindset and ability to work across multiple time zones.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft Excel
• Microsoft PowerPoint
• OneDrive
• SharePoint