Assistant Manager EU Affairs

About the role

The Assistant Manager EU Affairs provides high‑level administrative and operational support to the Brussels office, assisting senior leadership and coordinating a range of meetings, events and day‑to‑day office functions.

Key responsibilities

• Executive support for the Global SVP and Director EU Affairs, including managing meeting requests, coordinating travel, processing expense claims and scheduling stakeholder meetings.
• Office administration for the Brussels office, covering daily operations, supplies, correspondence, onboarding/off‑boarding and follow‑up of meeting actions.
• Facilities management, acting as the main contact for landlords and service providers, ensuring health‑and‑safety compliance, coordinating maintenance and managing office access.
• Financial and procurement support, processing invoices, tracking budgets, handling procurement processes and negotiating with suppliers.
• Event and meeting coordination, planning internal workshops and external events, organising logistics, catering, venues and technology.
• IATA training support, printing and preparing material for approximately eight trainings per year.

Required profile

• Proven experience in administrative support or a related field with strong attention to detail.
• Knowledge of SAP and ability to communicate effectively in English and French.
• Initiative, creativity in problem‑solving and ability to manage multiple priorities.
• Bonus: familiarity with EU policymaking and experience supporting public‑affairs activities.

What we offer

• Flexible work options, including remote and hybrid arrangements and a generous “work from abroad” policy.
• Equal pay certification, family‑friendly policies and paid birthday off.
• Access to over 30,000 training courses and continuous learning opportunities.
• Support for community involvement through volunteering and paid time off for causes you care about.