Office Manager

About the role

As the Office Manager for Publicis Groupe Belgium in Brussels, you will ensure the office runs smoothly and provides a welcoming environment for staff and visitors. Reporting to the Head of Operations, you will collaborate with HR, Finance, client teams and external partners to keep daily operations efficient.

Key responsibilities

• Oversee day‑to‑day office administration, including supplies, equipment, and vendor relationships.
• Manage reception duties, phone calls, mail, deliveries and guide clients.
• Supervise cleaning, maintenance, security services and ensure shared spaces (kitchen, meeting rooms, reception) remain tidy and functional.
• Control access badges, parking tickets and coordinate meeting‑room bookings and workspace reservations.
• Support HR on employee‑engagement initiatives, office events and cultural activities.
• Provide administrative assistance to various departments and act as the first point of contact for facilities issues.

Required profile

• Strong organisational and problem‑solving abilities.
• Excellent communication skills and a friendly, professional demeanor.
• Ability to work autonomously while collaborating with cross‑functional teams.
• Attention to detail and proactive attitude towards office needs.

Required skills

• Proficiency with standard office software (e.g., Microsoft Office or Google Workspace).
• Experience managing vendors, office supplies and facilities.

What we offer

• Dynamic work environment within a leading global communications group.
• Opportunities to contribute to employee experience and office culture.
• Collaborative team located in central Brussels.