Office and Administrative Manager

About the role

As the Office and Administrative Manager at T‑Mining, you will be the central hub ensuring smooth daily operations across multiple teams. You will support administration, finance, HR, facilities and events, helping the company deliver its SaaS solution to the maritime logistics market.

Key responsibilities

• Maintain document storage, scanning, archiving, contract management and coordinate digital signatures.
• Support finance by handling accounts payable and receivable, invoicing, payment preparation, dunning and credit control, and assist with daily bookkeeping.
• Provide HR assistance including business travel arrangements, payroll support, employee benefits administration, and onboarding/offboarding of staff.
• Oversee office and facilities tasks such as visitor hospitality, ordering supplies, marketing materials, merchandising, and managing food and drink provisions.
• Organise all‑staff meetings and customer events.

Required profile

• Minimum 3 years of experience in administration, office management or financial support.
• Basic knowledge of bookkeeping and accounting practices (Belgian GAAP).
• Bachelor’s degree in Business Administration, Office Management or related field, or equivalent practical experience.
• Exceptional organisational skills with strong attention to detail.
• Proactive, independent working style with ability to prioritize a diverse workload.
• Excellent communication and interpersonal skills.

Required skills

• Bookkeeping
• Accounts Payable
• Accounts Receivable
• Accounting (Belgian GAAP)
• Digital signature coordination