Executive Assistant to Head of Ethics & Legal Affairs

About the role

This position supports the Executive Vice President & Head of Ethics & Legal Affairs in Brussels, acting as a trusted partner to ensure the leader’s effectiveness across the organization. You will manage complex calendars, coordinate high‑stakes meetings, and handle confidential information with the utmost professionalism.

Key responsibilities

• Proactively manage the EVP’s agenda, priorities, and multi‑layered calendars.
• Prepare briefing materials, synthesize background documents, and create executive presentations.
• Coordinate leadership meetings, off‑sites, and events, handling logistics, agendas, pre‑reads, and follow‑up actions.
• Liaise with internal and external stakeholders, including the Executive Committee, Board of Directors, and Board Committees, ensuring deadlines and governance requirements are met.
• Organize end‑to‑end business travel with attention to detail.
• Support budgetary and administrative processes such as purchase orders, invoicing, and expense management.
• Serve as the central communication hub for the Ethics & Legal Affairs team, fostering collaboration with other assistants.
• Assist with onboarding new team members and contribute to engagement initiatives.

Required profile

• Significant experience as an Executive or Administrative Assistant supporting senior leaders.
• Proven ability to manage complex priorities, multiple stakeholders, and confidential information with sound judgement.
• Excellent planning, organizational, and follow‑up skills with strong attention to detail.
• Fluency in English and French, both written and spoken.
• Collaborative mindset, resilience, and adaptability in a fast‑paced environment.

Required skills

• Strong proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word).