Assistant – Risk, Business Continuity & Corporate Affairs

About the role

You will partner with two senior leaders and their teams, helping them work efficiently across a global environment. You will anticipate needs, manage competing priorities and provide accurate, high‑quality administrative support with discretion.

Key responsibilities

• Manage complex calendars, appointments, correspondence, expense reports and selected travel, anticipating changes and keeping leaders informed of commitments and priorities.
• Coordinate internal and external meetings and events, handling agendas, advance materials, rooms, catering, technical support, transport and virtual meeting arrangements.
• Capture decisions and action items, assign clear ownership and follow up with participants to ensure timely completion.
• Act as a trusted communication link between leaders, teams and stakeholders, handling sensitive requests professionally and maintaining strict confidentiality.
• Coordinate team budgets, purchase orders, invoices and expense submissions, ensuring accurate and timely follow‑up.
• Support key projects by monitoring documentation, deliverables, timelines and milestones, and communicating progress clearly to relevant stakeholders.
• Use Microsoft 365 and Copilot tools to organise documents, share working drafts and improve team workflows and meeting effectiveness.
• Support team engagement through onboarding, cross‑location collaboration, team events and active participation in the organisation’s assistant community.

Required profile

• Minimum five years of experience as an Assistant supporting senior leaders in a complex and evolving environment.
• Excellent planning and organisational skills, with the ability to manage multiple priorities, projects and stakeholders independently and meet deadlines.
• Strong written and verbal communication skills, with confidence and diplomacy to build effective relationships internally and with external partners.
• High attention to detail, sound judgement and a consistent commitment to quality, confidentiality and responsible cost management.
• Proactive, reliable and adaptable approach, with resilience to identify potential issues early and respond constructively to change.
• Fluency in French, Dutch and English, both written and spoken.
• Ability to travel independently and reliably to internal and external meetings, events and company sites across Belgium.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• OneDrive
• SharePoint
• Microsoft Copilot