Executive Assistant & Office Coordinator

About the role

We are seeking a highly experienced Executive Assistant & Office Coordinator to support senior leaders in a fast‑paced, international research environment. You will act as the right hand to senior management, providing structure, anticipating needs, and ensuring seamless coordination across multiple priorities.

Key responsibilities

• Manage complex, multi‑time‑zone calendars, anticipate conflicts and optimise schedules.
• Serve as the central point of contact between senior leadership, internal teams and external partners.
• Organise international travel itineraries, including flights, accommodation, visas and meetings.
• Coordinate executive‑level meetings, workshops, off‑sites and large‑scale events from planning to execution.
• Monitor workflows, action points and deadlines across initiatives to ensure timely follow‑up.
• Prepare high‑quality presentations, reports and documents with strong attention to detail.
• Handle confidential information with the highest level of discretion.

Required profile

• 8+ years of experience as a Management Assistant, Executive Assistant or similar role in a complex corporate environment.
• Proven ability to multitask, manage competing priorities and maintain composure under pressure.
• Excellent communication and interpersonal skills, with a proactive and solution‑oriented mindset.

Required skills

What we offer

• Opportunity to work at a world‑leading nanotechnology research centre.
• Inclusive, multicultural and informal working environment.
• Access to imec.academy for continuous professional development.
• Market‑appropriate salary and a comprehensive benefits package.