Management Assistant (m/f/d)

About the role

The Management Assistant supports the Director of BASF's Brussels EU office and the wider team in daily operations. Acting as the central point of contact, the role ensures smooth communication between the office, headquarters in Germany, and external visitors.

Key responsibilities

• Manage the director’s agenda, schedule appointments and coordinate visits.
• Handle incoming mail and email, reviewing and processing inquiries.
• Organise international travel, including flights, trains, hotels, visas and airport transfers.
• Screen telephone calls, transmit messages and arrange conference calls.
• Coordinate internal and external meetings: room booking, catering orders and technical setup.
• Prepare correspondence, presentations and reports using Word, PowerPoint and Excel.
• Support onboarding of new colleagues (IT setup, business cards, office equipment and furniture orders).
• Process expense reports, verify invoices and assist with budget control.

Required profile

• Bachelor’s degree or equivalent professional experience.
• Fluent English with good knowledge of Dutch and/or French; German is a plus.
• Strong organizational abilities and a high sense of responsibility.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.

What we offer

• Immediate responsibility in a challenging, international work environment.