Part‑time Executive Assistant (3 days/week) – Brussels

About the role

We are seeking an experienced Executive Assistant to work three days a week in our Brussels representative office. You will provide high‑level support to the Director, ensuring smooth daily operations, meticulous schedule management, and seamless coordination with internal and external stakeholders.

Key responsibilities

• Manage and monitor the Director’s diary, appointments and meetings.
• Draft, forward and file correspondence; organise internal and external meetings.
• Arrange travel, hotel and restaurant reservations.
• Prepare and follow up on administrative files, expense notes and simple budget matters.
• Support event and international meeting preparation.
• Handle limited reception duties and telephone calls.
• Maintain office supplies, equipment and supplier contacts.
• Build and sustain a positive relationship with the Paris headquarters.

Required profile

• Proven experience as an Executive Assistant or senior management support professional.
• Excellent command of French, English and Dutch.
• Strong written communication and impeccable spelling.
• Highly organised, autonomous and discreet.
• Professional interpersonal skills and a service‑mindset.

Required skills

• MS Office proficiency, especially Excel and Word.

What we offer

• Part‑time role (3 days per week) with the option to work as an employee or freelancer.
• Strategic position in a small, influential office where your impact is visible daily.