Office Management Assistant

About the role

POLITICO is looking for a motivated Office Management Assistant to join its Brussels office. You will be one of the first points of contact for staff and visitors, ensuring a smooth and welcoming experience while supporting the daily operations of an international media company.

Key responsibilities

• Coordinate office visits, meeting rooms, equipment, and catering.
• Handle travel and hotel bookings for staff.
• Manage office inventory, supply orders, and follow‑up on invoices.
• Onboard new joiners in Brussels and act as backup for other offices (Paris, London, Berlin).
• Provide administrative support such as word‑processing, reporting, filing, scanning, and PowerPoint preparation.

Required profile

• Degree in Management Assistant, Office Management, Hospitality, Tourism or related field, or equivalent experience.
• At least one year of relevant work experience.
• Professional proficiency in English and French; additional European languages are a plus.
• Strong command of MS Office and ability to learn new IT platforms quickly.
• Excellent communication, detail‑oriented, proactive, and customer‑service mindset.

Required skills

• MS Office

What we offer

• Competitive, country‑specific compensation and benefits package, including pension, healthcare, and training opportunities.
• Flexible work options, including the possibility to work from abroad.