Executive Assistant

About the role

WAD Capital is seeking an Executive Assistant to keep the engine running for its lean team of General Partners, CFO, and COO. This high‑trust, high‑autonomy position supports daily operations, deal‑flow logistics, and office management, allowing the investment team to focus on sourcing and closing transactions.

Key responsibilities

• Manage calendars and scheduling for GPs, CFO, and COO, including the weekly CIR cycle and Investment Committee meetings.
• Organise Investment Committee meetings end‑to‑end: agenda, room, dial‑ins, pre‑reads, and follow‑ups.
• Track Investment Memo intake, verify submission deadlines, ensure materials are complete and flag gaps.
• Handle travel arrangements, expense reporting, and related administrative tasks for a team frequently on the road.
• Oversee the Jette office: vendor relationships, supplies, facilities, and day‑to‑day upkeep.
• Coordinate onboarding for new hires and incoming CIRs, managing equipment, access, and paperwork.
• Administer Belgian‑specific functions: social secretariat, accountant liaison, timesheets, and contracts.
• Plan team offsites, GP dinners, and investor visits.
• Maintain and improve internal documentation and office SOPs.

Required profile

• 3–5 years experience as an Executive Assistant, Personal Assistant, Office Manager, or operations support in a fast‑moving environment (PE, VC, law, professional services, startup).
• Fluent English; Dutch and/or French strongly preferred.
• EU work authorization (no visa sponsorship).
• Comfortable with ambiguity, able to build systems proactively, and handle confidential information without hesitation.

Required skills

• Google Workspace
• Excel

What we offer

• Front‑row seat at one of Europe’s most active ETA platforms with exposure to 15 concurrent acquisition processes.
• Direct ownership of office operations and the ability to shape processes.
• Belgian employee contract, market‑aligned compensation, hybrid working, 20 days holiday plus public holidays.
• Mentorship from the COO and the full GP team.