Administrative & Coordination Assistant

About the role

We are seeking a dynamic, detail‑oriented Administrative & Coordination Assistant to provide high‑level administrative and operational support to multiple managers within a leading European organisation based in Brussels.

Key responsibilities

• Provide administrative and organisational support to several managers.
• Organise meetings, conferences and virtual events in Belgium and abroad, handling agenda management, invitations, registrations and logistics.
• Coordinate travel arrangements as required.
• Support the preparation, implementation and follow‑up of meetings, workshops and events.
• Assist with financial administration, including preparation and distribution of invoices.
• Maintain databases, manage document archiving and ensure accurate record keeping.
• Support the maintenance and updating of websites and digital communication platforms.
• Liaise with senior internal and external stakeholders in a professional manner.

Required profile

• Bachelor’s degree in Office Management, Business Administration or a related field.
• 3 to 5 years of experience in an administrative, coordination or assistant role.
• Excellent organisational and time‑management skills with the ability to handle multiple priorities.
• Strong written and verbal communication skills in English; additional languages are a plus.
• Strong attention to detail and a service‑oriented mindset.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Full‑time position (40 hours per week) with a hybrid working model (up to 2 remote days per week).
• International, collaborative and people‑focused environment.
• Exposure to high‑impact topics at European level.
• Professional development and long‑term career growth opportunities.
• Temporary assignment leading to a permanent contract after 6 months, with possible extension.
• Salary range €3,700 – €4,000 gross per month, depending on experience.