Secretary to Director/Deputy Managing Director – Contract Agent FGII

About the role

The European External Action Service (EEAS) is looking for a Secretary to support the Director/Deputy Managing Director for Africa at its headquarters in Brussels. The role focuses on managing the DMD’s agenda, handling administrative tasks and ensuring the smooth functioning of the Managing Directorate.

Key responsibilities

• Maintain and organise the DMD’s calendar, appointments and travel arrangements.
• Prepare, edit and circulate documents, briefing notes and meeting minutes.
• Coordinate meetings and liaise with the Political Assistant and Administrative Assistant.
• Handle correspondence, filing and record‑keeping in a confidential manner.
• Support the overall administration of the Managing Directorate.

Required profile

• Successful completion of the CAST exam.
• Experience in secretarial or administrative support, preferably within an international or diplomatic setting.
• Strong organisational and communication abilities.
• Ability to work collaboratively in a multilingual, multicultural environment.

Required skills

• No specific technical skills were mentioned in the posting.

What we offer

• Contract Agent FGII position (Function Group II) with an initial one‑year contract, renewable up to six years.
• Work at the EEAS headquarters in Brussels, contributing to EU foreign and security policy.
• Access to EU staff benefits and professional development opportunities.