Secretary (Contract Agent FGII) – EU External Action Service

About the role

The European External Action Service (EEAS) is seeking a Division Secretary (Contract Agent FGII) to support the Central Asia Division at its headquarters in Brussels. The role provides administrative assistance to all division members, ensuring efficient coordination of agendas, contacts and daily operations.

Key responsibilities

• Assist division members by managing calendars, scheduling meetings and organising travel.
• Maintain the division secretariat, handling correspondence, document filing and internal communications.
• Coordinate contacts with EU institutions, member states and external partners.
• Support the preparation of reports, briefing notes and presentation materials.
• Facilitate the smooth reallocation of tasks and resources within the division.

Required profile

• Dynamic, flexible and proactive with a strong sense of service.
• Excellent communication and organisational abilities.
• Ability to quickly adapt to a new working environment and work well in a team.
• Good computer literacy and familiarity with standard administrative procedures.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

What we offer

• Fixed‑term contract agent position (FGII) with an initial one‑year term, renewable up to six years.
• Work at the EEAS headquarters in Brussels, within a multicultural EU environment.
• Opportunities to contribute to EU‑Central Asia relations and gain experience in international diplomacy.