Reception & Administrative Officer – On-site

About the role

We are seeking a Reception & Administrative Officer to be the first point of contact for visitors and callers in a professional office setting. The role combines front‑desk duties with a range of administrative tasks to ensure smooth daily operations.

Key responsibilities

• Welcome and assist visitors at the reception desk.
• Receive, screen, and transfer incoming telephone calls.
• Manage meeting‑room bookings and prepare rooms for internal and external meetings.
• Handle mail, document copying, and record‑keeping activities.
• Receive deliveries and coordinate internal distribution.
• Support the facilities team with operational and administrative tasks.
• Maintain a professional, customer‑oriented reception service.

Required profile

• Minimum 1 year of experience in reception, front‑desk, or administrative support.
• Experience with meeting scheduling and room coordination.
• Professional appearance and strong customer‑service mindset.
• Ability to work independently, prioritize tasks, and stay calm under pressure.
• Professional working proficiency in Dutch and/or French and English.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Microsoft Teams
• Office 365
• SharePoint (advantageous)