Principal Assistant – NATO Office of the Secretary General

About the role

The Office of the Secretary General (OSG) at NATO seeks a Principal Assistant to ensure the smooth operation of the senior leadership office. The incumbent will support the Secretary General, Deputy Secretary General and senior staff, while supervising three OSG Assistants and acting as their backup.

Key responsibilities

• Coordinate and distribute workload among assistants supporting the Chief of Staff, Director of OSG and Deputy Directors.
• Serve as Personal Assistant to the Chief of Staff and Director of OSG, managing calendars, travel and correspondence.
• Oversee document lifecycle management, ensuring compliance with NATO information‑management standards.
• Organise high‑level events and protocol duties involving senior stakeholders.
• Provide limited telework support and be available for work outside normal business hours when required.

Required profile

• Higher secondary education or equivalent.
• Minimum five years of senior administrative support experience at office or cabinet level.
• Extensive knowledge of NATO best practices in information and data management.
• Demonstrated integrity, confidentiality and strong ethical standards.
• Advanced proficiency (Level V) in one NATO official language and intermediate (Level III) in the other.
• Valid COSMIC TOP SECRET security clearance or ability to obtain it.

Required skills

• Experience with NATO IKM tools such as HYDI, Divisional Team Sites and Committee Portals.
• Document processing and lifecycle management expertise.
• Familiarity with information and technical systems used for NATO documentation.

What we offer

• Competitive salary of €5,393.24 per month.
• Full‑time permanent position within an international organization.
• Opportunity to work at the heart of NATO’s senior leadership.
• Limited telework options and occasional weekend or holiday work as needed.