Office & Operations Coordinator

About the role

As the Office & Operations Coordinator at Double Pass, you will support daily operations across administration, finance, and people functions. You will work in a hybrid setting, combining remote work with occasional on‑site collaboration in Zaventem.

Key responsibilities

• Prepare invoices, process payments and manage supporting financial documentation in partnership with an external accounting office.
• Organise supplier records, track financial documents and ensure smooth operational workflows.
• Assist recruitment by identifying candidate profiles, scheduling interviews and preparing onboarding paperwork.
• Coordinate people‑related processes, including documentation and employee onboarding.
• Maintain and improve digital collaboration tools and administrative systems.

Required profile

• Proven experience in office management, operations support, executive assistance or a similar administrative role.
• Strong organisational abilities with capacity to juggle multiple priorities.
• Self‑motivated and comfortable working independently in an international, hybrid environment.
• Detail‑oriented, proactive and structured in approach.
• Excellent written and spoken English and Dutch.

Required skills

• Microsoft Teams

What we offer

• Opportunity to work in a global football talent‑development environment.
• Dynamic, entrepreneurial team culture with broad operational impact.
• Hybrid/remote working flexibility.
• Potential for growth within an expanding international organisation.