Office Manager

About the role

Fugro Belgium is looking for an experienced, autonomous and motivated Office Manager to work onsite in Louvain-la-Neuve. The role provides comprehensive office, facility and fleet support to the entity and all its employees.

Key responsibilities

• Manage and negotiate contracts with office suppliers and service providers, ensuring cost-effective, high-quality service.
• Develop, update and improve office policies and procedures.
• Build and maintain relationships with cleaning, catering and building management suppliers, and schedule repairs and preventive maintenance.
• Oversee fleet management, including electric charging administration, price analysis, supplier sourcing and negotiation with new partners.
• Maintain office supplies and coordinate with IT on equipment, accessories and software renewals.
• Manage access badges, reception duties, visitor and delivery handling, phone calls and the general email inbox.
• Coordinate with Global Shared Services, organize meetings, travel, training and events locally and abroad, and support ERP data maintenance such as client cards and purchase orders.
• Resolve issues independently and support marketing, HR and client events, including logistics and on-site assistance.

Required profile

• More than 5 years of experience in a similar position.
• Fluent French and English; Dutch is an asset.
• Prior experience in a professional, corporate environment is essential; experience in a multinational organisation is strongly preferred.
• Good working relations with team members, proactive and service-oriented attitude, ability to prioritize tasks, resilience and excellent communication and organizational skills.

Required skills

• Proficiency in MS Office (Word, Excel, etc.)

What we offer

• A competitive salary and benefits package aligned with seniority and expertise.
• A collaborative, multicultural environment and family-friendly practices focused on results.
• Opportunities to contribute to innovation and process improvement in one of Europe's largest geotechnical laboratories.
• Strong commitment to employee wellbeing and health, and a premium working environment in Louvain-la-Neuve.