Office Manager

About the role

Join a private investment holding as the Office Manager and become the operational backbone of a Brussels‑based team. You will enable the partners to focus entirely on the business by ensuring that all administrative and operational tasks run smoothly.

Key responsibilities

• Operational Shield: handle all non‑investment tasks, act as first point of contact for vendors and general inquiries.
• Financial administration: collect invoices, prepare documents for external accountants and keep records audit‑ready.
• Personnel administration: liaise with payroll provider, track vacations and maintain personnel files.
• IT & facilities coordination: manage software subscriptions, work with IT support and ensure the Brussels office runs smoothly.
• Executive navigation: organise partners’ calendars, travel arrangements and logistics.

Required profile

• Proactive self‑starter who creates and completes task lists without being prompted.
• Highly organised, reliable and able to maintain discretion in a high‑level investment environment.
• Comfortable working independently and making decisions.
• Fluent English (native level); good French; German is a strong advantage.
• Solid experience in office management, management support or senior administration, preferably in a small fast‑paced team.

Required skills

What we offer

• High‑trust hybrid working model (4 days remote, 1 day onsite).
• Flexible hours focused on results.
• Premium benefits package.