Office Management Assistant

About the role

POLITICO, an international media company, is looking for a Brussels-based Office Management Assistant. The Assistant provides high-quality service for staff and visitors, whether by phone or in the office, and acts as a first point of contact for both groups. The role suits someone with a keen sense of hospitality, a positive attitude and a problem-solving mentality.

Key responsibilities

• Coordinate office visits and meeting rooms, as well as equipment and catering
• Handle travel and hotel bookings for staff
• Manage office inventory and supply orders, follow up on invoices and take a proactive approach to office management
• Onboard new joiners in Brussels and act as backup for other offices (Paris, London, Berlin) when needed
• Support administrative tasks such as word processing, reporting, filing and scanning of documents, and PowerPoint presentations

Required profile

• Degree in Management Assistant, Office Management, Hospitality, Tourism or a similar field, or relevant work experience
• At least one year of work experience
• Professional knowledge of English and French; other European languages are an asset
• Excellent communication and interpersonal skills, customer service and hospitality mindset, and a sense of humour

Required skills

• Good command of MS Office
• Comfortable learning new IT platforms
• Detail-oriented, accurate and very organised

What we offer

• Country-specific, competitive compensation and benefits including pension, healthcare and training opportunities
• A multinational team with strong ties to EU institutions
• Flexible work options, including working from abroad