Office and Finance Assistant – European Institutions Office

About the role

The European Institutions Office of Amnesty International in Brussels is looking for an Office and Finance Assistant to support the smooth operation of its human‑rights advocacy programme. Reporting to the Finance and Office Manager, you will provide administrative, financial and facilities support to staff and the Director.

Key responsibilities

• Assist the Director and Finance & Office Manager with day‑to‑day administrative tasks and correspondence.
• Process incoming and outgoing invoices, prepare payment journals and reconcile bank transactions.
• Support month‑end financial closing, cash‑flow monitoring and basic bookkeeping.
• Maintain office infrastructure, including facility, equipment and asset management.
• Organise meetings, events and visitor reception, ensuring a safe and welcoming environment.
• Provide first‑line IT support for office software and equipment.

Required profile

• Previous experience in an administrative or executive assistant role.
• Strong multitasking and time‑management abilities.
• Ability to monitor budgets and flag financial issues.
• Professional working knowledge of French and/or Dutch; English is the daily working language.

Required skills

• Budget monitoring
• Bookkeeping
• Payroll processing (advantageous)
• Office IT support
• Bank transaction reconciliation
• Financial month‑end closing