Executive Assistant

About the role

UniSystems is seeking an Executive Assistant to support senior leadership in Brussels. You will act as a central hub for administrative operations, ensuring smooth coordination of calendars, meetings, and stakeholder communications.

Key responsibilities

• Manage executive calendars, prioritize meetings, and handle confidential information.
• Organise large meetings, conferences, and visits for senior leaders.
• Support office administration improvements, workflow optimisation, and best‑practice documentation.
• Prepare, coordinate, and follow up on senior‑level meetings, including action tracking.
• Maintain communication channels with internal and external stakeholders and present data in creative formats.

Required profile

• Bachelor's degree in a relevant field with at least 3 years of related experience.
• Proven ability to build relationships with diverse stakeholders and work independently.
• Experience handling confidential materials and drafting accurate minutes.
• Strong planning, analytical, and problem‑solving capabilities.
• Leadership experience guiding junior administrative assistants.
• Active NATO Security Clearance.
• Very good spoken and written English (minimum B2 level).

Required skills

• Proficiency with Microsoft 365 collaboration and productivity tools.