Executive Assistant (Hybrid, Mechelen)

About the role

We are looking for a proactive Executive Assistant to support senior stakeholders in Mechelen. Working hybrid (2‑3 days onsite), you will ensure smooth daily operations, manage complex agendas and coordinate events and office facilities.

Key responsibilities

• Manage multiple executive calendars, schedule meetings and handle logistics.
• Administer shared mailboxes, prioritize requests and process administrative tasks such as purchase orders, travel arrangements and onboarding.
• Organise internal and external events, overseeing logistics, communication and follow‑up.
• Maintain office supplies, coordinate facilities services and ensure a well‑functioning workspace.
• Provide ad‑hoc project support, especially for learning & development initiatives.
• Act as central contact point for internal and external stakeholders to ensure clear communication flow.

Required profile

• 4‑5 years of experience as an Executive or Management Assistant in a dynamic, multi‑stakeholder environment.
• Proven ability to prioritize, structure work and handle a high workload.
• Hands‑on, proactive mindset with strong organizational and planning capabilities.
• Excellent communication skills in Dutch and English.
• Independent, ownership‑driven and flexible with working hours.

Required skills

• Solid knowledge of MS Office 365, especially Outlook.