Administrative Assistant – QA Department (Internship)

About the role

Obelis is seeking a motivated Administrative Assistant to support its Quality Assurance (QA) Department. This full‑time paid internship offers a unique chance to gain international consultancy experience while contributing to the safety of the European market.

Key responsibilities

• Provide day‑to‑day administrative support to the QA team, ensuring smooth departmental operations.
• Manage quality‑related documents: prepare, format, review, file, and keep registers, trackers, and templates up to date.
• Coordinate meetings, draft minutes, and track action items.
• Follow up on QA documentation requests, identify missing information, and ensure timely completion.
• Assist in preparing reports, presentations, and summaries for audits, training sessions, and internal projects.
• Support logistical arrangements for audits, trainings, and quality initiatives.
• Monitor deadlines for departmental actions and documentation reviews.
• Contribute to continuous‑improvement initiatives within the QA Department.

Required profile

• EU work permit holder.
• Bachelor’s or Master’s degree in Business Administration, Management, Communications, or equivalent experience.
• Previous administrative experience is an advantage.
• Highly organized, accurate, and able to handle multiple tasks simultaneously.
• Strong written and oral English proficiency; additional languages are a plus.

Required skills

What we offer

• Location: Brussels with a hybrid work model (15 teleworking days after 3 months).
• Full‑time paid internship for 12 months (6 + 6 months) with potential career development at Obelis.
• 18 days of paid leave after a 3‑month start‑up period, plus a birthday day off.
• Flexitime, meal vouchers, public‑transport ticket, and company events.