Warehouse Administrative Assistant

About the role

Paulig is looking for a Warehouse Administrative Assistant to join its warehouse team in Roeselare, Belgium, reporting to the Warehouse Coordinator. The role supports the daily logistics of the automated High Bay Warehouse, ensuring accurate administrative processing of goods movements and coordinating logistics with internal and external stakeholders. It also provides backup support to the dispatching function.

Key responsibilities

• Prepare, coordinate and monitor inbound and outbound logistics, including transport documentation, customs administration, CMRs and pallet management.
• Coordinate loading and unloading and give clear instructions to warehouse operators.
• Prepare and follow up on case-picking to ensure timely order fulfilment.
• Process and maintain logistics transactions in ERP and WMS systems, keeping inventory accurate.
• Manage Time Slot Management and Yard Management systems to optimise transport planning and warehouse capacity.
• Work with transport, dispatching, warehouse operations and production teams, and act as first point of contact for operational issues.
• Identify improvements to logistics processes and efficiency.
• Take over dispatching activities during absences, holidays and peak periods, covering shipment processing, transport administration, dock coordination and carrier communication.

Required profile

• Bachelor's degree in Logistics, Business Administration or a related field, or equivalent experience in a logistics administrative role.
• Strong organisational and administrative skills with attention to detail.
• Experience in logistics, transport, dispatching or warehouse operations is an asset.
• Fluent Dutch and professional English; knowledge of French and/or German is a plus.
• Willingness to work in a two-shift system (05:00-13:00 and 13:00-21:00).

Required skills

• ERP and/or WMS experience is an advantage.
• Ability to work independently and build relationships with stakeholders.
• Solution-oriented and continuous improvement mindset.

What we offer

• Competitive salary with meal vouchers, group insurance, 11 ADV days, seniority days, hospitalization and dental insurance, training opportunities and a Benefits at Work platform.
• Team-building event each year, delivery of packages to the Bring Me box, daily fresh fruit and soup, a movement programme and mental well-being support.