Receptionist

About the role

We are looking for a friendly and organized Receptionist to be the first point of contact for clients, guests, and staff in our Brussels office. You will manage phone calls, coordinate meetings, and support a range of administrative tasks in a fast‑paced professional services environment.

Key responsibilities

• Greet clients, visitors and employees with a welcoming demeanor.
• Answer telephone calls courteously, relay messages to attorneys or staff, and handle basic inquiries.
• Prepare and clear conference rooms, arrange catering, and manage audiovisual or IT requirements for meetings.
• Organise weekly office lunches and support various office events.
• Issue temporary badges, assign visitor offices, and maintain a log of badge usage.
• Assist with expense reports, invoice processing, and mail sorting.
• Receive deliveries, dispatch international packages, and coordinate building services (HVAC, lighting, cleaning) as needed.
• Support the Attorney Resource Center team and keep the reception area tidy and professional.

Required profile

• Excellent written and spoken English; fluency in French and/or Dutch is a plus.
• High school diploma or equivalent experience.
• Previous experience in a law firm or professional services setting is advantageous.
• Strong independent work ethic, initiative and ability to multitask.
• Effective time‑management, prioritisation and organisational skills.
• Team‑oriented attitude with a focus on delivering outstanding client service.
• Willingness to work additional hours when required.

Required skills

• Proficiency in operating standard office equipment (printers, fax machines, scanners).

What we offer

• Luncheon vouchers worth €7 per day.
• Transportation allowance.
• Dynamic, supportive team environment.