Project & Operations Coordinator (Part‑time, 50%)

About the role

We are looking for a highly organised Project & Operations Coordinator to support a dynamic Asset Leadership Team in a fast‑paced, international environment. This part‑time, hybrid role will ensure smooth day‑to‑day operations, effective stakeholder collaboration, and structured project execution.

Key responsibilities

• Coordinate and organise Leadership Team meetings and face‑to‑face events, handling scheduling, logistics and documentation.
• Maintain action trackers, follow‑up registers and ensure timely follow‑up with stakeholders on deliverables.
• Prepare, distribute and archive meeting materials, presentations and operational reports.
• Manage internal communications, collaboration platforms (Microsoft Teams, SharePoint) and distribution lists.
• Provide daily administrative support, manage purchase orders, expense submissions and backup coverage.
• Act as a central point of contact across internal and external stakeholders, facilitating communication in a matrix organisation.

Required profile

• 3–7 years of experience in executive assistance, administrative coordination or project support.
• Experience supporting senior leadership teams, preferably in international or matrix environments.
• Excellent organisational, multitasking and attention‑to‑detail abilities.
• Strong written and verbal communication skills and a proactive, solution‑oriented mindset.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft SharePoint
• Microsoft Excel
• Microsoft PowerPoint