Operations Administrative Assistant

About the role

The Operations Administrative Assistant will work full‑time on‑site in Ath, supporting the daily operational and administrative functions of H&O Equipments. The role ensures smooth office workflows, accurate documentation, and effective coordination of logistics and internal processes.

Key responsibilities

• Schedule meetings, manage calendars and organise office documentation.
• Enter and maintain data in company databases and prepare regular reports.
• Coordinate internal processes, handle inquiries from colleagues, partners and customers.
• Manage logistics related to orders, shipments and inventory, including international shipping.
• Collaborate with operations and management teams to ensure timely follow‑up on tasks.
• Maintain compliance with company policies and procedures.

Required profile

• Strong operations support and attention‑to‑detail skills.
• Experience with international shipping and logistics.
• Proven administrative assistance abilities for scheduling, documentation and office organisation.
• Effective communication and customer‑service skills.
• Ability to prioritise tasks, work independently and meet deadlines in a dynamic environment.
• Previous experience in an administrative or operations role, preferably in a medical‑device or healthcare setting.
• Relevant vocational training or degree in administration, business or a related field is preferred.

Required skills

• Proficiency with Microsoft Office or similar office software.