Office Manager (Student Job) – Brussels

About the role

We are seeking a dynamic, proactive Office Manager to support daily operations, HR processes, and internal events for our Belgium team. This part‑time student position offers the chance to gain hands‑on experience in a multicultural environment while working on a variety of administrative and event‑planning tasks.

Key responsibilities

• Manage office supplies, groceries, deliveries and facility maintenance.
• Coordinate office spaces, tidiness, and liaise with suppliers, contractors and building management.
• Handle incoming and outgoing post, couriers and general administrative duties such as invoicing follow‑up and vendor communication.
• Assist the HR team in Paris with basic HR tasks.
• Organise internal team events, including weekly lunches and monthly after‑work gatherings, managing logistics and budgets.
• Coordinate travel bookings and accommodation for visiting colleagues and support international visitors to the Brussels office.
• Follow up on office‑related invoices, utilities and service contracts.

Required profile

• Excellent organisational and multitasking abilities.
• Strong communication skills in English and French.
• Availability for 12 hours per week, distributed on Tuesday, Wednesday and mandatory Thursday, for at least one year.

Required skills

• Proficiency with Microsoft Office.
• Familiarity with Slack.
• Experience using Google Workspace or similar collaboration tools.

What we offer

• A dynamic, international work environment.
• Autonomy and ownership of tasks.
• Opportunities to organise creative and engaging events.
• Supportive and friendly team atmosphere.
• Food vouchers and a company laptop.