Office & Contract Administrator – Brussels

About the role

Airbus Public Safety and Security (PSS) is seeking a highly organized Office & Contract Administrator to support its Belgian branch in Diegem. You will be the central coordinator for daily administrative operations, ensuring smooth facility management, contract lifecycle handling, and compliance with Airbus Group standards.

Key responsibilities

• Serve as the primary point of contact for all office operations, including reception, correspondence, meeting coordination, and travel/event organization.
• Manage relationships with landlords and suppliers (energy, IT, cleaning), resolve issues, and propose office improvements.
• Support branch management with insurance, guarantees, car‑fleet management, and office investments.
• Coordinate preparation, secure digital storage, and evolution of local processes and contracts, ensuring alignment with Airbus Group requirements.
• Assist bid administration and handle documentation for complex business processes.
• Oversee local indirect procurement, supplier screening, and supplier relationship management.
• Drive Health & Safety initiatives, coordinate facility‑management tasks, and provide legal support in meetings with external vendors.
• Provide backup support for finance, banking, and accounting activities when required.

Required profile

• Vocational training in Office Administration, Business Administration, or a related field.
• Proven experience in office management, contract administration, or similar administrative roles.
• Strong organizational skills and ability to work autonomously in a multinational environment.
• Excellent communication skills in English; additional language proficiency is a plus.

Required skills