Legal Secretary – Practice Team Assistant

About the role

We are seeking a highly organised, service‑focused professional to join the Brussels office of a leading international law firm as a Practice Team Assistant (Legal Secretary). As the first point of contact for clients and visitors, you will create a professional, welcoming environment while providing essential administrative support to a busy legal team.

Key responsibilities

• Provide comprehensive administrative and secretarial support to lawyers and support teams.
• Coordinate internal and external meetings, including room bookings and attendee management.
• Arrange domestic and international travel, transportation, catering, and courier services.
• Prepare and process expense reports, reimbursements, and related documentation.
• Assist with document preparation, formatting, proofreading, and correspondence.
• Support file management, document scanning, electronic filing, and record maintenance.
• Update and maintain contact databases and CRM records.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with ad‑hoc projects and administrative initiatives as required.

Required profile

• Minimum 3 years' experience in an administrative, secretarial, or team support role, preferably within a law firm.
• Fluent English; French or Flemish language skills are an advantage.
• Strong organisational and communication abilities.
• Professional, proactive, and highly service‑oriented attitude.
• Excellent attention to detail and ability to manage multiple priorities.

Required skills