Executive & Project Support Officer – NATO (Security Clearance)

About the role

We are looking for a highly experienced Principal Assistant to provide top‑tier front‑office and administrative support for NATO. This role blends executive assistance with hands‑on project governance, ensuring portfolios, programmes and projects run smoothly while adhering to strict security protocols.

Key responsibilities

• Deliver portfolio, programme and project support across multiple initiatives.
• Configure and maintain project management tools such as MS Project and ServiceNow.
• Track project expenses, maintain budget logs and prepare presentation materials for stakeholder updates.
• Maintain information registers, ensure data quality, and manage documentation of SOPs and workflows.
• Assist in resource planning, coordination, onboarding and utilization monitoring.
• Support business administration tasks including meeting preparation, agenda setting and minutes.
• Provide customer‑facing communication, responding to inquiries via email, phone or social media.

Required profile

• Significant experience in executive and project support within an international or intergovernmental environment.
• Security clearance appropriate for handling classified NATO information.
• Strong organisational skills with the ability to manage multiple priorities.

Required skills

• MS Project
• ServiceNow

What we offer

• Opportunity to work with a leading international organization.
• Exposure to high‑impact projects and senior leadership.
• Professional development in project governance and information management.