Executive Assistant & Office Coordinator

About the role

We are seeking a highly experienced Executive Assistant & Office Coordinator to support senior leaders at imec’s headquarters in Leuven. In this role you will act as the right‑hand to senior management, providing structure, anticipating needs and ensuring smooth coordination across a complex, international environment.

Key responsibilities

• Manage advanced calendars and priorities for multiple senior leaders across time zones, anticipating conflicts and optimizing schedules.
• Serve as the central point of contact between senior leadership, internal teams and external partners, facilitating communication and alignment.
• Organise complex international travel itineraries, including flights, accommodation, visas and meeting logistics.
• Coordinate executive‑level meetings, workshops, off‑sites and large‑scale events, handling end‑to‑end logistics and follow‑up.
• Monitor workflows, action items and deadlines across initiatives to ensure timely execution.
• Prepare high‑quality presentations, reports and documents with strong attention to detail.
• Handle confidential information with the highest level of discretion.

Required profile

• 8+ years of experience as a Management Assistant, Executive Assistant or similar role in a complex corporate environment.
• Proven ability to multitask, manage competing priorities and maintain oversight.
• Calm, structured and solution‑oriented approach in demanding situations.
• Excellent written and verbal communication skills in English.
• High level of professionalism and discretion when handling sensitive information.

Required skills

What we offer

• Opportunity to join one of the world’s leading nanotechnology research centres.
• Inclusive, multicultural and informal working environment.
• Access to imec.academy – a corporate university supporting technical and personal development.
• Market‑appropriate salary and a comprehensive benefits package.