Executive Assistant – NATO NCI Agency (Braine-l'Alleud)

About the role

We are seeking an experienced Executive Assistant to support senior leadership within the NIMSC Front Office of the NATO/NCIA Agency in Braine-l'Alleud, Belgium. This senior‑level position operates in a fast‑paced NATO command environment, coordinating across multiple business units and external stakeholders.

Key responsibilities

• Manage diaries, schedules and meeting requests for senior managers and leadership teams.
• Act as a central coordination point across Business Units and external partners.
• Prepare, coordinate and follow‑up senior‑level meetings, including action tracking and minute taking.
• Maintain situational awareness of Chief NIMSC priorities to anticipate administrative needs.
• Handle sensitive and confidential information with discretion.
• Coordinate visits, events and distinguished visitor engagements involving NIMSC leadership.
• Organise large meetings and conferences, applying advanced Microsoft 365 features.
• Deputise for higher‑grade staff when required.

Required profile

• Higher vocational training with at least 3 years of relevant experience, or secondary education with at least 5 years of experience.
• Proven ability to build and maintain relationships with diverse stakeholders.
• Experience handling confidential materials independently.
• Strong minute‑taking and analytical abilities.
• Experience providing guidance to junior administrative staff.

Required skills

• Advanced proficiency with Microsoft 365.

What we offer

• Full‑time, on‑site contract from July 2026 to December 2026.
• Occasional business travel within Belgium (up to once per month).
• Mandatory NATO Secret clearance (must hold or be eligible).