Executive Assistant

About the role

Spektrum is seeking an Executive Assistant to support senior managers and leadership teams working on NATO Communication and Information Agency projects. The role will be based in Brussels and will provide high‑level administrative support to ensure smooth operation of key client initiatives.

Key responsibilities

• Manage the delivery of business administration services for senior staff.
• Maintain and organise diaries, schedule meetings and coordinate travel arrangements.
• Filter and prioritise meeting requests, ensuring optimal use of managers’ time.
• Handle sensitive and confidential information with discretion.
• Prepare and distribute information, reports and resources required for ongoing projects.
• Provide managers with the information and resources needed to support ongoing initiatives.
• Coordinate internal and external communications related to project activities.

Required profile

• Proven experience supporting senior executives or leadership teams.
• Strong organisational and prioritisation abilities.
• Excellent written and verbal communication skills.
• Ability to work with confidential data and maintain discretion.
• Demonstrated ability to operate in a fast‑paced, multinational environment.

Required skills