Executive Assistant II

About the role

Collibra is looking for an experienced Executive Assistant II to support the Chief Executive Officer. This hybrid position, based in Brussels, requires managing complex calendars, global travel, and meeting logistics while partnering closely with the NYC Operations & Events Lead.

Key responsibilities

• Provide comprehensive administrative support to the CEO with high discretion.
• Manage day‑to‑day calendar logistics, resolve conflicts, and prioritize competing requests.
• Coordinate domestic and international travel, including flights, hotels, ground transport, visas, and detailed itineraries.
• Process procurement, vendor, and expense approvals using Zip and Navan, and reconcile the CEO’s expenses.
• Support planning and execution of leadership meetings, offsites, and executive events across Brussels and New York.
• Facilitate communication across the business, coordinate legal document execution, and gather context for client visit briefs.
• Welcome visitors, arrange executive meetings in the Brussels office, and assist other senior leaders as needed.

Required profile

• Highly organized, proactive, and able to anticipate needs.
• Strong judgment in balancing priorities and maintaining confidentiality.
• Comfortable working across time zones with evening overlap for US East Coast and occasional early‑morning EMEA meetings.
• Excellent interpersonal skills to build relationships across the organization.

Required skills

• Experience with Zip expense platform.
• Experience with Navan travel management tool.