Executive Assistant and Office Support

About the role

We are looking for an Executive Assistant and Office Support professional to be the central point of contact for our Brussels office. Reporting to the Paris EA Manager, you will support two Partners with high‑level administrative tasks while also handling light office services for a team of around 20.

Key responsibilities

• Maintain and update partners’ contact lists and CRM database, track sales activity and pipeline, and arrange follow‑up meetings with clients.
• Schedule internal and external meetings, conference calls, Zoom/Teams video calls, and manage travel and accommodation logistics.
• Prepare letters, proposals, weekly timesheets and expense reports, and assist with client greeting, meeting‑room setup and catering.
• Oversee local office inventory, monitor service issues, and coordinate with the Office Services Manager.
• Provide coverage for other EAs, support new EA onboarding, and participate in team projects.

Required profile

• Previous experience providing executive‑level administrative support to senior partners in a professional services environment.
• Strong organisational ability to manage multiple diaries, travel arrangements and client communications.
• Proactive attitude to identify client follow‑up opportunities and coordinate meetings efficiently.
• Flexibility to work both onsite in Brussels and remotely as business needs dictate.

Required skills

• Proficiency with CRM systems for contact and pipeline management.
• Experience using Zoom and Microsoft Teams for virtual meetings.
• Ability to prepare professional documents and expense reports.

What we offer

• Hybrid working model (60‑80 % office, 20‑40 % remote).
• Dynamic environment within a leading management‑consulting firm.
• Opportunity to support senior partners and interact with high‑profile clients.