Executive Assistant (1-year contract)

About the role

We are seeking an Executive Assistant to provide high‑level administrative support to senior executives of a large multinational company based in Zaventem. This is a one‑year full‑time fixed‑term assignment focused on ensuring seamless travel, calendar management, and communication for globally responsible leaders.

Key responsibilities

• Organise complex, multi‑time‑zone travel itineraries, including visa arrangements where required.
• Maintain and prioritise executive calendars, schedule international meetings, and set up tele‑ or video‑conferences.
• Screen executive inboxes, proactively follow up on action items and files.
• Process expense reports, maintain tax documentation and ensure compliance with company policies.
• Coordinate logistics for large‑scale international meetings and events.
• Resolve scheduling conflicts and communicate updates to all relevant stakeholders.
• Provide discretion and diplomatic handling of confidential information.

Required profile

• Fluent in English with operational spoken Dutch; French is a plus.
• Proven experience as an Executive Assistant in an international, global environment.
• Demonstrated ability to manage complex agendas, travel logistics and shifting priorities.
• Strong initiative, high energy, and the capacity to work independently under pressure.
• Excellent organisational skills, attention to detail and professionalism.

Required skills

• Language proficiency: English (fluent), Dutch (operational), French (optional).

What we offer

• A challenging, high‑visibility role within a global company that values family‑like culture.
• Non‑hierarchical, positive working environment with freedom to implement ideas.
• Opportunity to work with high‑calibre professionals driven by success.
• Exposure to international business travel and executive‑level operations.