Administrative Assistant – Office & Production Support

About the role

Join Iyuno’s dubbing team in Zaventem as an Administrative Assistant. You will be the first point of contact for visitors and play a pivotal role in keeping the creative production process organized and efficient.

Key responsibilities

• Greet and direct visitors, including actors, directors, and technicians, at the reception desk.
• Support production managers with day‑to‑day administrative tasks.
• Manage and follow up on Assignment of Rights (AOR) contracts.
• Schedule and book talent in internal systems.
• Process system updates and issue purchase orders for talent invoicing.
• Handle ad‑hoc queries and provide assistance across departments.
• Ensure accuracy and quality of documentation and data.
• Oversee office wellbeing and Health & Safety matters to maintain a safe workplace.

Required profile

• Fluent in Flemish, English and French.
• At least 1 year of administrative experience.
• Detail‑oriented, organized and able to work under pressure.
• Strong communication skills and a customer‑friendly attitude.
• Interest in media, film or entertainment is a plus.

Required skills

• Proficiency with Microsoft Excel.
• Experience using databases for data entry and tracking.

What we offer

• A varied role within an international media company.
• A supportive and warm team environment.
• Insight into dubbing and subtitling processes.
• Opportunities for initiative and personal development.