Administrative Assistant

About the role

We are seeking a proactive Administrative Assistant to support the operational backbone of our interior architecture studio and its sister non‑profit organization. Working closely with the studio director and project managers, you will ensure smooth invoicing, cash‑flow monitoring, supplier coordination and overall project administration.

Key responsibilities

• Prepare contracts and set up administrative files for new projects.
• Provide ongoing administrative support to project managers throughout the project lifecycle.
• Create invoices, follow up payments, reconcile accounts and monitor cash position.
• Forecast income and costs using studio templates and track project closures.
• Compile management reports and handle client and supplier communications.
• Coordinate with the external accounting firm for filings, VAT submissions and other financial matters.
• Assist with HR processes as needed.

Required profile

• Up to 3 years of experience in an administrative, operations or office‑management role.
• Basic understanding of accounting principles and comfort with cash‑flow tracking and invoicing workflows.
• Strong Excel skills and ability to learn new tools quickly.
• Organised, proactive and detail‑oriented, with the ability to work independently.
• Excellent communication skills in Dutch, French and English.

Required skills

• Excel

What we offer

• Full‑time permanent contract.
• Competitive salary aligned with experience.
• A human‑scale studio where contributions are visible and valued.
• Opportunities for growth and continuous development.