Administrative Assistant

About the role

Our client, a well‑established real estate and project‑management company, is seeking an Administrative Assistant to support project, contract and management teams. The role ensures smooth administrative operations, allowing operational staff to focus on core project delivery.

Key responsibilities

• Draft, send and follow up on correspondence for Project Managers, Contract Managers and senior management.
• Manage incoming and outgoing mail, shared functional mailboxes and email distribution.
• Answer telephone calls professionally and efficiently.
• Maintain digital filing systems, archive contracts, meeting minutes and other key documents.
• Upload and keep documentation up‑to‑date on internal document‑management platforms.
• Coordinate annual review and update of stakeholder contact information.
• Assist in preparing internal and external presentations.
• Consolidate, analyse and present operational data for periodic management reports.

Required profile

• Administrative qualification or equivalent professional experience.
• Minimum five years of experience in a similar administrative support role.
• Fluent in Dutch with good command of French and English.
• Highly organised, detail‑oriented and able to manage multiple priorities.
• Proactive, solution‑oriented and comfortable working both independently and in a team.

Required skills

• Microsoft Word
• Microsoft Excel (strong data‑management skills)
• Microsoft Outlook
• Microsoft PowerPoint

What we offer

• Opportunity to work in a reputable, stable organisation within a dynamic environment.
• Collaboration with dedicated professionals on meaningful projects.
• Professional development opportunities and a healthy work‑life balance.