Workplace Operations Coordinator

About the role

We are looking for a Workplace Operations Coordinator to ensure the smooth running of our Brussels office. The role will support daily facilities and office services, acting as the main point of contact for employees, vendors and the building landlord.

Key responsibilities

• Manage daily office operations and facilities support activities
• Handle helpdesk tickets (Jira) and coordinate resolution of maintenance issues
• Ensure smooth functioning of office infrastructure and services
• Liaise with suppliers and service providers for repairs and planned maintenance
• Coordinate preventative maintenance schedules and issue resolution
• Manage landlord and vendor relationships to ensure service quality
• Raise purchase orders and manage office‑related procurement
• Track and reconcile invoices and spending
• Support budget control and cost optimisation with finance teams
• Maintain operational tracking sheets (fleet, energy, workplace metrics)
• Support reporting to improve efficiency and workplace performance
• Support workplace health, safety and security compliance
• Act as site contact for emergency procedures and compliance documentation
• Manage internal communications channels (Slack, email, office updates)
• Support meetings, events and office logistics (rooms, catering, setup)
• Assist with ad‑hoc workplace improvement projects
• Support company fleet management and handle employee queries related to workplace services

Required profile

• Experience in office administration, facilities coordination, or workplace operations
• Strong organisational and multitasking skills in fast‑paced environments
• Fluent in English; French required, Dutch a plus
• Strong communication skills and a proactive, service‑oriented mindset
• Interest in workplace experience, facilities management, or corporate operations

Required skills

• Google Workspace
• Jira
• Slack